Help Guide

Employee Category	Office Type	Maximum ASF
President	Private Office	350
Vice President	Private Office	285
Associate/Assistant Vice President	Private Office	180
Provost	Private Office	285
Associate/Assistant Provost	Private Office	180
Dean	Private Office	250
Associate/Assistant Dean	Private Office	150
Chair/Director	Private Office	150
Associate/Assistant Chair/Director	Private Office	140
Instructional Faculty (Full-Time)	Private Office	120
Research Faculty (Full-Time)*	Private Office	120
Part-Time Instr/Rsch Faculty,Visiting Scholars, Post-Doc	Shared Office/Workstation	35
Administrative/Professional Faculty	Private Office	120
Graduate Teaching Assistant	Shared	35
Graduate Research Assistant*	Shared	48
Classified Staff**	Workstation/Private Office	64/100
Shops/Maintenance/IT & Operations Support	Shared Workstation	20
Part-Time or Wage Staff	Workstation/Shared Office	48
Student Employee	Workstation	20

*Additional space assigned for research faculty and graduate research assistants is determined by the State Council of Higher Education in Virginia (SCHEV) guidelines for ASF per $100,000 of annual research expenditures.

**Classified employees are assigned to workstations or shared enclosed offices. An approved business need is required for private office assignments. Trades/Support Employees are assigned to shared workstations.

Office Support Space Guidelines

Type of Space	ASF*
Waiting/Reception Area	250
Storage Room	100
Supply/Mail Room	120
Copy Room (shared-one per floor)	100
Pantry (one shared per floor)	varies by program
Conference Room	varies by # of seats
Other Service (determined by program)	varies by program

*ASF may vary depending upon the program need within a project.

Facilities Background Data:

• Sites  – helps to group buildings by location or campus and stores roll-up calculations.
• Buildings  – stores an inventory of occupiable structures.
• Floors  – stores an inventory of floors in all buildings.
• Rooms – stores an inventory of spaces on a floor.
• Divisions  – stores an inventory of an organization’s basic structure.
• Departments  – stores an inventory of unique departments or cost centers.

Other Helpful Definitions:

• Assignable Square Feet – as the usable or needed space for programs to operate within. It is simply the area in which one can place built-in or movable furnishings and equipment.
• Non-Assignable Square Feet – refers to spaces that are necessary for the general operation of a building. Some examples include hallways, stairways, restrooms, mechanical and electrical rooms, custodial closets, the building structure, and other building support spaces.
• Net Square Feet – can be both assignable and non-assignable. It is the sum of all areas on all floors of a building, plus that portion of space necessary for the general operation of a building.
• Gross Square Feet – refers to the total amount of space that makes up a building.  It is the sum of all areas on all floors of a building included within the outside faces of its exterior walls. This includes the building structure, any floor penetration areas for circulation, and shaft areas that connect one floor to another.
• Space Utilization – refers to how often a space is used during a given period. It can be measured by total hours of use or as a percentage of use during a specified time frame.
• Space Efficiency – referred to the occupancy rate a space has when it is in use. It is typically used when determining instructional or laboratory space needs or when measuring how well current spaces are being occupied.
• Stations – refer to individual places or areas in which an activity occurs.
• Space by Funding Type– On any college or university campus, the above space definitions also apply to two basic types of funding classifications: nonrevenue-generating space and revenue-generating space. The distinction between them is important from a space management perspective because typically each has different methodologies and measures for assessing performance and efficiency.